Course Material Adoption
Procedure 3110
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Section: 3000-3100 - Instruction |
Last Review Date: 02/2024 |
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Responsible Area: VPLSS |
Effective Date: 03/2024 |
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Policy/policies the procedure is based on: (ARS#15-1891 (https://www.azleg.gov/ars/15/01891.htm)) |
Procedures that may be impacted by revisions: |
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Revision History: 11/18/2008 |
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1.0 Scope
Faculty members or any other employees who are in charge of selecting and adopting course materials.
2.0 Purpose
To provide faculty and other employees the parameters for timely course material adoption in response to requirements outlined in ARS 15-1891.
3.0 Definitions
3.1 Course materials: Textbooks or other instructional tools published for the purpose of classroom instruction.
3.2 Book buyer: Any person or entity, including a university or community college district bookstore, engaged in the purchase or sale of course materials.
3.3 Bundled: Two or more course materials that are packaged together to be sold as a single resource for a single price.
3.4 Open Educational Resources (OER): Teaching, learning, and research materials that are either in the public domain or licensed in a manner that provides everyone with free and perpetual permission to retain, remix, revise, reuse, and redistribute the resources. (adapted from Creative Commons)
3.5 Teacher edition: A book with information that is meant for the exclusive use of faculty members, commonly labeled as an "instructor edition" or "instructor manual," which may contain answers and solutions, test questions, and pedagogical techniques.
3.6 Publisher: Any publishing house, firm, or company that produces course materials.
3.7 Sample/Exam/Desk copy: Any book that is the same as the student edition provided by the publisher at no cost.
3.8 Substantive content: Portions of a college textbook, including new chapters, additional eras of time (or periods of history), new themes, or new subject matter.
3.9 Written information: Information provided in writing in print, electronic communication, or publication on a website.
4.0 Procedure
4.1 In order to assist NPC’s Bookstore with the timely purchase and provision of requested course materials, faculty members and other employees in charge of selecting and adopting materials must provide the bookstore with the following information by the deadlines set from the NPC Business Office.
a) Materials/Textbook Name, author, publisher
b) Course Number and Name for which materials are needed
c) ISBN, if applicable
d) Edition Number- Any new textbooks, edition changes, etc., should be provided by the faculty member or employee who is in charge of selecting or adopting course materials to the online bookstore by the submission deadline to assure the text/materials will be available for the upcoming academic semester.
e) Whether the materials are required or optional
f) Whether the materials must be new or can be used
4.2 Faculty are encouraged to use OER materials for their courses to reduce costs for students.
4.3 In choosing materials, faculty and other employees are encouraged to request sample copies to review the following information:
a) A listing of relevant course materials offered by the publisher and whether each of the course materials are offered in a bundled package or sold separately.
b) The suggested retail price, the estimated wholesale price or the price that the publisher makes available to the public for the course materials. The publisher may include the time period during which the pricing is applicable.
c) The copyright dates of the previous edition if the copyright dates do not appear in the course materials.
d) A summary of the substantive content differences between the current edition of the course materials and the immediate previous edition.
e) Alignment to course topics, course outcomes, and cultural and linguistic relevance for NPC students and communities.
4.4 No faculty member or employee shall demand or receive any payment, loan, advance, good or deposit of money present or promised for selecting or purchasing specific course materials required for coursework or instruction, except that the faculty member or employee may receive:
a) Free review copies, complimentary teacher editions or instructional materials that are not intended to be sold by any faculty, staff or bookstore.
b) Royalties or other compensation from the sale of course materials that include the faculty member's own writing or work.
c) Honoraria for academic peer review of course materials.
d) Training in the use of course materials and learning technologies.
4.5 Book buyers and vendors of course materials must not solicit a faculty member or employee for the purpose of selling or trading a free sample copy or complimentary teacher editions.
