Policy 1900 Collection of College Funds
The president, or designee, is authorized to establish procedures for the collection of college funds.
(Revised 5/17/2022)
Policy 1902 Out-of-County Tuition Reimbursement
Counties which do not have operating, organized community colleges will be billed for their students' tuition in accordance with A.R.S. §15-1469.
(Reviewed only 5/17/2022)
Policy 1903 Funds from College Events
Funds raised through and by college-sponsored activities are deposited with the Business Office and accounted for in accordance with policies of the Uniform System of Accounting and Financial Reporting for Arizona Community College Districts (USAFR).
(Reviewed only 5/17/2022)
Policy 1915 Budget Transfer
The president, or designee, is authorized to establish procedures for budget transfers.
(Revised 5/17/2022)
Policy 1920 Accounting
The president, or designee, is responsible for the establishment and maintenance of an accounting system in accordance with the guidelines set forth in the Uniform System of Accounting and Financial Reporting for Arizona Community College Districts (USAFR), guidelines published by the American Institute of Certified Public Accountants (AICPA), and A.R.S. §15-1473.
(Revised 5/17/2022)
Policy 1921 Financial Guidelines
The Uniform System of Accounting and Financial Reporting for Arizona Community College Districts (USAFR) as prescribed by the State Auditor General's Office will be the guidelines for all financial activity.
(Reviewed only 5/17/2022)
Policy 1922 Financial Audit
A financial audit will be conducted by the State Auditor General within six (6) months after the close of each fiscal year. If such audit cannot be completed in reasonable time by the Auditor General, the president, or designee, is authorized to hire a Certified Public Accountant to perform such audit.
(Revised 5/17/2022)
Policy 1923 Financial Condition
The president shall avoid fiscal jeopardy and material deviation from District Governing Board priorities as described in the current Strategic Plan.
The president will:
- Authorize to expend less than or equal to the amount that has been received and carried forward in the fiscal year in the General Fund.
- Establish and maintain cash management practices that provide for the timely settlement of payroll and other debts and obligations of the District.
- Make tax payments and other government-ordered payments and filings on an accurate and timely basis.
- Inform the District Governing Board of contractual breaches, losses or potential losses from grant or contractual arrangements in the amount exceeding $50,000.
- Submit a fiscally solvent budget that is in accordance with the District's Mission and Strategic Plan.
- Submit a balanced budget ensuring that planned expenditures will not exceed the projected disbursements for the fiscal year.
(Revised 5/17/2022)
Policy 1930 Expenditure of College Funds
The president, or designee, is responsible for the development of procedures for the expenditure of college funds in accordance with the Uniform System of Accounting and Financial Reporting for Arizona Community College Districts (USAFR) and guidelines published by the American Institute of Certified Public Accountants (AICPA).
(Revised 5/17/2022)
Policy 1960 Reimbursement for Damages
The president, or designee, is authorized to establish procedures for pursuing reimbursement for damage to District-owned property or equipment.
(Revised 5/17/2022)
Policy 1961 Agency and Club Funds Authorization
The president, or designee, is authorized to establish procedures for acceptance, control, and expenditure of agency and club funds.
(Revised 5/17/2022)
Policy 1962 Travel
The president, or designee, is authorized to establish procedures for expenditures for travel in accordance with the Arizona Revised Statutes. (See A.R.S. §15-1406)
(Revised 5/17/2022)
