Administration Policies

All Administration policies are approved by the Navajo County Community College District Governing Board. Procedures are approved by the college president.

Policy 1215 Changes in Administrative Organization

The president shall inform the District Governing Board of significant changes in the administrative organization of the college.

(Reviewed Only 3/21/2023)

Policy 1219 Standards of Conduct

The president, or designee, shall establish a procedure for compliance with 2 C.F.R. Part 200, §200.318(c)(1) (General procurement standards) governing the actions of all public officers and employees engaged in the selection, award and administration of contracts.

(Reviewed Only 3/21/2023)

Policy 1220 Conflict of Interest

The president, or designee, shall establish a procedure for compliance with A.R.S. 38-503 requiring all public officers and employees to report conflict of interest in any contract, sale, purchase, or service to the college.

(Reviewed Only 3/21/2023)

Policy 1221 Third Party Representation

Employees of the college will not represent any third party (private or governmental) in any dealings with the college.

Employees who have a financial interest as an investor, employee, or owner in any company or governmental unit that does business with the college will immediately advise the Vice President for Administrative Services, via the Human Resources Office, of such interest. (Employees with financial interest will include immediate family members who are an investor, employee, or owner.)

Employees who have such interest will not participate in any transaction with the third party on the part of the college.

(Reviewed Only 3/21/2023)

Policy 1225 Use of and Conduct on Properties

The president, or designee, is authorized to develop procedures governing the use of and conduct upon the properties of the college pursuant to ARS §13-2911.

(Reviewed Only 3/21/2023)

Policy 1235 Records Retention

The president, or designee, is authorized to establish procedures for the reproduction and/or destruction of all college records in compliance with Federal and State statutes and the Records Retention and Disposition for Arizona Community Colleges and Districts as developed by the Arizona State Library, Archives and Public Records--Records Management Division.

(Reviewed Only 3/21/2023)

Policy 1240 Fund Raising

Any fund raising on behalf of the college (annual ongoing programs, special one-time events, capital campaigns, etc.) must be approved by the president.

(Reviewed Only 3/21/2023)

Policy 1245 Annual Report

The president shall submit to the Board and the Arizona Community College Coordinating Council a "President's Annual Report" in accordance with provisions of A.R.S. §15-1427.

(Revised 3/21/2023)

Policy 1280 Official Function

In accordance with the Arizona Attorney General's Opinion I85-051, the college defines an official function as an activity authorized by the college administration supporting and furthering the mission, goals, and objectives of the college.

The following funds may be used for official function expenditures provided funds have been appropriated and budgets have been established and approved for the purpose:

Current Unrestricted Fund
Current Auxiliary Fund
Current Restricted Fund [function must be within the specific grant guidelines]

The following goods and services are among those deemed to have a valid public purpose and are examples of purchases for official functions:

Breakfast, lunch, or dinner for meetings where it is more convenient to continue with the work at hand rather than break to eat, and for college-sponsored workshops, receptions, and meetings.
Refreshment for breaks for college-sponsored workshops, receptions and meetings.
Meeting rooms for the function.
Table decorations as necessary.

Prior approval for use of funds for official functions must be obtained from the college president or designee.

(Reviewed Only 3/21/2023)