Registrar's Office

Your enrollment at NPC can be verified by the college by submitting a Request for Verification of Enrollment/Letter of Admission Request. You can request a letter of admission for proof of acceptance to NPC. The frequent use of this letter is to fulfill scholarship requirements. Once your request has been received it will be processed within 5 business days.

Student Load Classifications:

• A student enrolled for 12 or more credits per semester is considered full-time.
• A student enrolled for fewer than 12 credits per semester is considered part-time.

Students may not carry course loads greater than 18.75 credits during the fall or spring semesters without special permission from an academic adviser. Students wishing to carry excess course loads must have attained at least a “B” average in the previous semester while completing a minimum of 12 credits in that semester. Students wishing to carry 24 or more credits during the fall or spring semesters or more than 12 credits during a summer session must send a written request to the vice president for Learning & Student Services, who has the sole authority to approve or deny the request. Speak to an NPC academic advisor for more information.

If you have attended another institution other than NPC and require an evaluation of those credits for transfer to NPC, request copies of your "Official Transcript" (sealed) from the other colleges you attended be sent to the NPC Records & Registration - Admissions office at the address listed below. Please allow 5 business days from the time NPC receives your transcript from your previous institution for your credits to be evaluated. In some instances additional information may be needed to evaluate a course from another institution, which may delay the process. Once your transcript is evaluated, an NPC academic adviser can inform you which credits were accepted. You can have your transcripts sent electronically to NPC via a third party at evaluation@npc.edu.

Northland Pioneer College
Attn: Records & Registration - Admissions Office
P.O. Box 610
Holbrook, AZ 86025-0610

Alternative learning credits can be applied toward a degree at NPC. Some examples of alternative learning credits include: 

• Advanced Placement (AP) classes: High school courses that offer college credit if completed successfully. AP classes are weighted on a 5.0 scale and are accompanied by an annual exam. 

• College Level Examination Program (CLEP) exams: Exams that can grant transferrable college credits. Passing one CLEP exam can earn students three or more college credits. 

• Credit by Examination (CBE): An alternative method for earning college credit by demonstrating mastery of course content through a comprehensive assessment. 

• Work experience and internship programs: Students apply what they have learned in the classroom to a job or internship and earn college credits. 

Request Alternative Learning Credit

If you are a current NPC student who wishes to have your (non-directory) student information released to your parent, school, etc., fill out an NPC Release of Student Information form at any NPC campus or center location. Your completed form will then be sent to the records office. See "Release of Educational Records" in the NPC College Catalog for full policy.

Directory Information: According to the guidelines of the Federal Family Educational Rights and Privacy Act (FERPA), college policy permits the release of directory information about any student who has NOT indicated that the information should not be released. Read more.

NEW STUDENTS: You will be provided a student ID number when you complete the NPC application process.

CURRENT STUDENTS: If you do not know your student ID number, present a photo ID at any NPC campus or center front office. This will allow them to release your student ID number to you.

Reduced tuition rate for Navajo County and Apache County residents. Students requesting the in-district (Navajo or Apache County) tuition rate will need to provide documentation showing physical address. 

Examples of accepted documents.

• Current valid Arizona Driver’s License showing physical address
• Real estate deed, mortgage documents or property tax bill showing physical address
• Water, gas, electric, telephone or cable bill showing physical address
• Rental agreement showing physical address
• Notarized statement indicating residency is in Navajo County
• Other document showing their name along with physical address
• If the student is unable or unwilling to provide documentation but are an Arizona resident, they will pay the in-state tuition rate

If you have NOT established residency in Arizona by residing in the state for at least one year, you will be charged out-of-state tuition. To be considered for in-state tuition, you must fill out a domicile affidavit. Please be aware that in order to approve or deny your domicile, our office may require additional documentation to prove your residency. If needed, you will be contacted via phone or by mail. Your completed domicile affidavit can be turned in to any NPC campus or center front office, faxed to (928) 524-7461, or scanned and emailed to our office.

Arizona voters passed Proposition 300 requiring Northland Pioneer College to verify the U.S. residency status of all students. Students who cannot prove legal U.S. residency must be charged out-of-state tuition and may be denied access to scholarships or programs utilizing state monies. (A.R.S. §15-1802) NPC must verify each student's U.S. residency status at the time of registration.

Students will be asked to complete a U.S. Residency Form that defines their U.S. residency status AND also provide acceptable documentation verifying that status AT THE TIME of registration.

Proposition 308 recently became law, allowing qualifying non-citizen Arizona high school graduates to pay in-state tuition at Arizona’s community colleges and be eligible for state and local financial aid.

LEARN MORE!

Download Prop 308 FAQ's

Frequently Asked Questions

• Q: What is Proposition 308? A: Prop. 308 makes two significant changes to Arizona law. First, non-citizen students—with exceptions as defined by law**—are eligible for in-state resident tuition if the student has  attended a high school in Arizona for a minimum of two years and b) graduated from a public school, private high school, or homeschool in Arizona, or earned a GED in Arizona. Second, Prop. 308 repealed A.R.S. § 15-1825, and now eligible non-citizen students can receive financial aid funded in whole, or in part, with state monies. **If you are on a visa or seeking adjustment of status and wonder if you are eligible, talk to someone in your Admissions and Records office.
• Q: When does Proposition 308 go into effect? A: It became effective on December 5, 2022, after Governor Doug Ducey signed it into law.
• Q: Who benefits from Proposition 308? A: Non-citizen students** (including undocumented and Dreamers) are eligible for in-state resident tuition if the student a) attended a high school in Arizona for a minimum of two years and b) graduated from a public high school, private high school, or homeschool in Arizona, or earned a GED in Arizona. **If you are on a visa or seeking adjustment of status and wonder if you are eligible, talk to someone in your Admissions and Records office.
• Q: I’m on a visa. Do I qualify? A: The college must determine if your visa status can be eligible based on current administrative regulations, as many visa types (including F1, J1) are not eligible. If you are currently on a visa or seeking an adjustment of status, talk to someone in your college’s Admissions and Records office.
• Q: What if I am taking Dual Enrollment courses or participating in an early college program? A: Dual Enrollment and early college non-citizen students do not qualify while still attending high school. The good news is once you graduate from high school, you will be eligible if you meet the criteria.
• Q: When will in-state tuition be reflected? A: This rate will be applied to all courses starting after December 6, 2022. If you’ve already registered for Spring 2023 classes and are eligible, we will update your tuition before the start of the semester. If you’ve enrolled in a payment plan, that will automatically update based on the new balance due. Check your NPC email regularly for updates from Northland Pioneer College.
• Q: Will tuition be adjusted for Fall 2022 classes? A: Adjustments will not be made for any Fall 2022 semester courses that started before December. 5, 2022.
• Q: Should I wait to register until January 2023? A: Register for classes now to get your courses. If you meet the eligibility criteria, we will adjust your tuition before the start of the semester. If you’re on a payment plan, we will also adjust it.
• Q: Am I eligible for any financial aid? A: While you do not qualify for federal aid as a non-citizen student, you may be eligible for state and local financial assistance through grants, scholarships, or tuition waiver programs available through Northland Pioneer College.Talk to someone in NPC’s Financial Aid office—they are there to help.
• Q: What information do I need to provide for in-state tuition? A: Beyond valid identification, you will need to provide an Arizona high school transcript showing your attendance for two years and graduation; or, if a GED, your Arizona high school transcript verifying two years of attendance and a GED transcript. We will use high school transcripts if we already have them on file and can use unofficial transcripts to set conditional in-state resident tuition rates. You will need to submit an official copy of your transcripts.
• Q: How do I request my high school or GED transcripts or get an unofficial copy? How long does it take? A: Please contact your high school counselor or front office for more information. You can also check if your institution issues electronic
• transcripts through our provider, parchment.com. If your high school is listed, you can create an account and order one to be sent to NPC.
• Q: What if I have attended an Arizona high school for one year and have only been in the U.S. for 2 years? A: If you are a qualified non-citizen student, you must have a) attended a high school in Arizona for a minimum of two years and b) graduated from a public high school, private high school, homeschool, or earned a GED in Arizona to be eligible for the in-state tuition benefit.
• Q: What if I have paid out-of-state tuition in the past and want to go back to school? A: You may be eligible moving forward as long as you have a) attended a high school in Arizona for a minimum of two years and b) graduated from a public high school, private high school, homeschool, or earned a GED in Arizona to be eligible for the in-state tuition benefit. If you have questions, contact NPC’s Admissions and Records office — we’re here to help!
• Q: What if I went to college out of state and now want to attend school in Arizona? A: You may be eligible as long as you have a) attended a high school in Arizona for a minimum of two years and b) graduated from a public high school, private high school, homeschool, or earned a GED in Arizona to be eligible for the in-state tuition benefit.

Documents may be submitted in person, faxed, mailed or emailed to NPC. Final residency decisions for tuition purposes will be made in accordance with A.R.S. §15-1801 et. seq., as well as the policies and regulations of the Navajo County Community College District. Students must provide ONE of the following acceptable documents:

If you have NOT lived in Arizona for a full year but are an employee of a school district in Arizona and are under contract to teach on a full-time basis or are employed as a full-time non-certified classroom aide at a school within that school district, you qualify for the in-state tuition rate. You are eligible for classification as an in-state student ONLY for courses necessary to complete the requirements for certification by the state board of education to teach in a school district in Arizona. This law applies only to the teacher/classroom aide and not to members of their family. Read the full text of this law, A.R.S. §15-1802.B.3. You will be required to submit a copy of your signed contract.

If you do not live in the NPC service area and need to comply with Proposition 300, you may submit your U.S. Residency form and documentation by:

• Emailing it to recreg@npc.edu
• Fax to (928) 524-7461
• Postal mail to: Northland Pioneer College
  Records & Registration - Admissions Office
  P.O. Box 610
  Holbrook AZ 86025-0610

Out-of-state tuition and fees are waived for New Mexico residents taking three or more credit hours via a reciprocal agreement with the New Mexico Commission of Higher Education. Application for tuition waivers must be submitted to the Records and Registration Office at the time of registration for the student to qualify for in-state tuition. Waivers are limited. Reapplication is required each semester. Complete NPC's NM Tuition Waiver

Students who are residents of WICHE states (Alaska, Arizona, California, Colorado, Guam, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, Wyoming, and those from the Commonwealth of the Northern Mariana Islands or American Samoa) are eligible to request a reduced tuition rate of 150 percent of resident tuition at participating two- and four-year college programs outside of their home state. To request this reduced tuition rate, complete and submit the NPC WUE application form to the NPC Records & Registration Office, Attn. Deena Gillespie. See WICHE website for details.

Degrees (AA, AAEE, AAEC, ABus, AS, AAS, AGS, BAS-ECE)

To obtain the Associate of Arts, Associate of Arts in Early Childhood, Associate of Arts in Elementary Education, Associate of Business, Associate of Science, Associate of General Studies, Associate of Applied Science or the Bachelor of Applied Science, Early Childhood Education degrees from NPC, the candidate must: 

1. Satisfy the degree requirements as published in the applicable NPC catalog prior to the date of graduation on which the degree is to be awarded. All petitions for degree requirement waivers must be submitted and approved prior to the Application for Graduation deadlines. 
2. File an Application for Graduation with the Records and Registration Office by the application deadlines. 
3. Be credited with not fewer than 60 applicable semester credits for Associate Degrees, and 120 applicable credits for Bachelor’s Degrees (except for the AAS LPN to RN degree where 57 credits are required). No course numbered below the 100 level can be used to satisfy the requirements for any degree. 
4. Have a cumulative grade-point average of 2.0 or better in courses taken at NPC. No 'D' credit will be allowed in the AA, AAEC, AAEE, ABus, AS or BAS-ECE degrees. For AAS or AGS degrees, no more than nine units of 'D' credit will be allowed and only in unrestricted electives. 
5. Have no more than 12 credits of 'P' grade applied toward graduation credit for the AAS and AGS degree requirements. No 'P' credit will be allowed in the AA, AAEC, AAEE, ABus, AS or BAS-ECE degrees. 
6. Have a minimum of 16 semester credits in residence at NPC for Associate Degrees, and 30 credits in residence for Bachelor’s Degrees that apply toward the degree being pursued and meet the requirements for the applicable NPC catalog (see “Applicable Catalog” for additional details). Credits obtained by assessment may not be used toward the residency requirement. Credits obtained by assessment may not be used toward the residency requirement.

Certificate of Applied Science (CAS)

A Certificate of Applied Science will be awarded to students who have completed an approved vocational program and all courses successfully completed with a grade of 'C' or better to indicate the achievement of technical skills and competence in a specific area of endeavor.

The candidate for the Certificate of Applied Science must:

1. Satisfy the certificate requirements as published in the applicable NPC catalog prior to the date of graduation at which the certificate is to be awarded. All petitions for degree requirement waivers must be submitted and approved prior to the Application for Graduation deadlines.
2. File an Application for Graduation with the Records and Registration - Admissions Office by the application deadlines;
3. Have a minimum of 12 semester credits in residence at NPC that apply toward the certificate being pursued and meet the requirements for the applicable NPC Catalog (see “Applicable Catalog” for additional details). Credits obtained by assessment may not be used toward the residency requirement.

Certificate of Proficiency (CP)

Certificates of Proficiency are approved programs that indicate specific vocational competencies. Any number of certificates may be awarded to a student who completes the requirements. A formal certificate will be sent to the applicant once the completion of requirements is certified. Normally these students do not attend commencement ceremonies. An exception is made for those students who complete a Certificate of Proficiency of 32 credits or more in two semesters.

Certificates of Proficiency will be awarded when the student:

1. Satisfies the requirements for the certificate as published in the applicable NPC catalog;
2. Files an Application for Graduation with the Records and Registration Office by the application deadlines;
3. Completes successfully, with a grade of 'C' or better, all courses to indicate the achievement of technical skills and competence in a specific area of endeavor;
4. Has a minimum of 75 percent of the credits required for the certificate in residence at NPC. Credits obtained by assessment cannot be used toward the residency requirement.

The transcript notation “Graduate with Distinction” or “Graduate with High Distinction” will be placed on the transcript of students who have completed in residence at NPC at least 30 credits which are used toward the associate degree (AA, AAEE, ABus, AS, AGS, AAS) and meet the cumulative grade-point average (GPA) criteria of 3.5 – 3.89 for Distinction and 3.9 – 4.0 for High Distinction. Students who receive additional degrees or emphasis areas will be required to complete, in residence, a minimum of 16 additional credits toward the subsequent degree or emphasis area in order to have this honor noted on their transcript. (GPA standards remain the same.)

• Students who are receiving a Certificate of Applied Science (CAS) must complete in residence at NPC at least 16 credits which apply to the certificate in order to have a “Certificate with Distinction” or “Certificate with High Distinction” noted on the transcript. The same cumulative GPA standards outlined above apply.

Each year, NPC selects five students, one from each degree area (AA, ABus, AS, AGS, AAS) to honor as Outstanding Graduates. These students are selected based on the highest cumulative GPA from students who attended classes that are open to the general student population eligible to receive a specific degree. In the case of a tie in GPA’s, the student with the most credits earned at NPC is awarded the recognition. Students who utilize any transfer credits from other colleges to meet the degree requirements at NPC are not eligible for this recognition. Students must have all degree requirements either completed or in progress to be eligible for Outstanding Graduate consideration. Students must not have any documented current or prior disciplinary infractions.

An incomplete grade may be given to support student success when an extenuating circumstance exists (but not to delay a final grade when a student is performing poorly). To be awarded an incomplete grade of “I,” the student must be passing the course with at least a “C,” or otherwise be demonstrating satisfactory performance (as determined by the instructor), at the time of the grade request. Students with incomplete grades are NOT required to re-enroll. A student receiving an incomplete grade has the responsibility of completing all work as outlined in an Incomplete Grade Agreement for removal of the incomplete grade. 

Once all work is completed and graded, the instructor will submit a Change of Grade form with a copy of the Incomplete Grade Agreement. The division’s dean and the Records and Registration-Admissions office keep a copy of the completed form. If an incomplete is not removed within one semester (Fall or Spring) from the end of the semester in which it was awarded, it is automatically converted to a grade of ‘F.’

A student or an instructor can initiate a grade of ‘W.’ Withdrawal from classes during the first two weeks of the semester (for semester-length classes) will not be reflected on the student’s transcript. The grade of ‘W’ will appear on the student’s transcript for each class withdrawn from after the end of the second week of the semester. Students withdrawing from 8-week sessions have one week to withdraw without receiving a ‘W’ on their transcripts. All other non-semester-length classes (usually identified as short-term classes) will show a ‘W’ regardless of when the withdrawal occurs after the class begins.

The course instructor may initiate an administrative withdrawal for a student after the 45th day of the semester and up to the final day of the semester by submitting a course change form or assigning a ‘W,’ which will be reflected on the student’s transcript at the end of the semester, with the exception of veteran benefits recipients. Once an instructor assigns a ‘W’ grade, the student will be withdrawn from the course by the Records and Registration office within one week of the assigned grade.

Whether initiated by the student or instructor, the last date of attendance (LDA) must be included with the withdrawal request.

Withdrawal from Class(es)

Any student wishing to withdraw from class(es) on or after the first day of class must contact their instructor and then an academic advisor in order to complete the process. Students will need a Last Date of Attendance (LDA) from their instructor

SPECIAL NOTE: Students who completely withdraw from NPC will have their federal financial aid recalculated by using the Federal Return of Title IV calculation.

A student may choose to enroll in a course for an Audit grade which allows a student to fully participate in all aspects of the course, without graded assignments, without affecting the student’s grade-point average.

The Audit grade does not count for credit and does not count as successful completion of the course for prerequisite purposes nor for any degree or certificate program requirements. Students may not switch from a letter grade (including ‘P’) to an Audit grade for a course once they have registered for a letter grade. Students registering for an Audit grade may not file for a change of grade to a letter grade at the end of the course.

When a student registers for an Audit, Records and Registration assigns the final grade as ‘AU.’ Courses taken for an Audit grade do not appear on official transcripts. Students are cautioned that courses taken for an Audit grade will not be accepted for transfer at other postsecondary institutions. Students taking courses for Audit grades pay regular tuition and fees for audited courses.

The Audit grade option is not available for one-day workshops, dual or concurrent enrollment or College and Career Preparation (CCP) courses and all course offered through Community Services (typically courses with a 099x designation).

To register for an Audit grade for a course, a student must take the following steps:

1. Beginning with the first day of the semester or summer session, obtain a course Registration Form and an Audit Request Form from an NPC Academic Adviser who can also determine whether there is available space in the course.
2. The student signs the Audit Request Form indicating that the student understands the limitations of auditing a course.
3. The student then checks with the instructor to see if the instructor will allow the student into the course as an auditing student. If so, the instructor signs the Registration Form and the Audit Request Form.
4. Take both forms to the campus/center front office at any NPC location to complete the registration process. They will check to see if the course still has open seats available and, if so, register the student for the course. The student will be given a copy of the Registration and Audit Request forms and copies will also be sent to the Records & Registration - Admissions Office.

In certain classes it is possible to obtain a ‘P’ or Passing grade. The following information should help the student decide when considering the ‘P’ option:

• A ‘P’ grade is NOT available in any course designated as general education courses.
• All ‘P’ grades taken in the core requirement area of a degree must be approved by the appropriate dean.
• A ‘P’ grade MAY not be accepted for transfer credit to a postsecondary institution, and NPC only accepts ‘P’ grades in special circumstances as approved by the college.
• No ‘P’ credits are allowed for the following degrees: AA, AAEC, AAEE, ABUS, AS, or BAS-ECE.
• For AGS or AAS degrees, the maximum number of ‘P’ credits allowed by NPC is 12.
• Because ‘P’ grades will satisfy course prerequisites as a “‘C’ or better,” the minimum requirements for a ‘P’ grade are those regularly required for a ‘C’ grade in any class in which the ‘P’ grade option is allowed.
• A ‘P’ grade cannot be later changed to a letter grade, nor can a letter grade be later changed to a ‘P’ grade.

Process: If a student wishes the ‘P’ grade option in a class where the option is available, the student must make a written request to the instructor to take the course on the “pass/fail” basis prior to the second class meeting of the semester. If the instructor agrees to the request, s/he shall sign and date the request and forward to the Records and Registration Office. All ‘P’ grades taken in core requirement area of a degree must be approved by the appropriate dean. The request may not later be rescinded.

Grades of ‘P’ earned in Spring 2020 only will be allowed to count toward a degree or certificate requirement as an exception to the general rules and will be accepted in transfer by Arizona universities. However, a grade of ‘P’ will not satisfy a course or program prerequisite where the requirement is a grade of ‘B’ or higher. The college reserves the right to change the terms and program applicability of courses with ‘P’ grades.

• The instructor is responsible for assigning grades. Grades are based on academic performance, class participation and attendance. Academic dishonesty will not be tolerated. An instructor may lower a grade based on academic dishonesty or other forms of student misconduct. Academic dishonesty or other forms of student misconduct may also be referred to the Vice President for Learning for further action.
• Instructors post final grades after each semester. Students may view their grades by logging into the MyNPC website. NPC does NOT mail grades to students unless a special request is made to the Records & Registration office.
• Grade changes can be made ONLY by the instructor with approval of the dean and/or the Vice President for Learning. Changes must be submitted within one semester from the end of the semester in which the grade was awarded. After that time, the student must follow the Appeal of Grade process.
• Students who disagree with a grade may file a grade appeal as outlined in the Students Rights & Responsibilities section of the college catalog. Students must contact their instructor FIRST to start the appeal process. The Records & Registration office cannot change student grades.
• A student may repeat a course to raise a grade. The higher grade will be credited and counted in computing the student’s grade-point average. The lower grade will not be used, but will still appear on any transcript. Students receiving financial aid are limited on the number of times a class may be repeated for funding purposes.
• Credit courses at NPC may only be counted once toward fulfilling the credit requirements for any degree or certificate, except in the case of music performance, art studio or HPE courses, which can be repeated up to four times for graduation credit.
• A student may repeat, without limit, any course offered by NPC to meet the mission and institutional goals adopted by the District Governing Board and listed in the current college catalog.

Instructors post final grades after each semester. Students can view their grades and obtain unofficial transcripts by logging in to MyNPC. If a student’s account balance is not paid in full, a hold will be placed on the student’s account. If an account is placed on hold, students must contact the business office at (928) 524-7480 to gain access to transcripts and/or to register for any additional classes.

The President’s List recognizes students who achieved a perfect 4.0 grade-point average during a specific semester. The Dean’s List honors those with a 3.5 to 3.99 grade-point average during a specific semester. To be eligible for these distinctions, students must have completed 12 or more credits in 100-level or above courses. Students will receive letters of recognition and the honor will be noted on their transcripts.