Administrative Assistant for Student Services

Non-exempt, Level III

Organizational Relationship

Reports to the Vice President for Learning and Student Services


White Mountain Campus – Show Low, Arizona

Required Qualifications

  • Associate degree
  • Minimum of three years general office experience, and/or a combination of equivalent education and experience.

Preferred Qualifications

  • Bachelor’s degree.


  1. Coordinates and oversees annual College Commencement program.
  2. Prepares for meetings; takes minutes of meetings as required.
  3. Provides secretarial services for Vice President.
  4. Keeps calendar and schedules meetings as requested.
  5. Maintains budget records and prepares reconciliation.
  6. Gathers data, constructs reports and comparisons.
  7. Creates and maintains confidential records including student records.
  8. Assists with preparation of the Student Services section of catalog and updates as needed.
  9. Makes appointments and keeps schedules.
  10. Maintains staff personnel files.
  11. Monitors travel requests.
  12. Updates advising, student, and student services handbooks and relevant MyNPC pages.
  13. Receives, researches, and attempts to resolve student concerns as appropriate.
  14. Conducts phone and mail surveys as requested.
  15. Prepares correspondence and other written documents.
  16. Orders supplies as necessary and arranges for delivery and/or makes delivery.
  17. Processes mail.
  18. Receives phone calls, answers questions, takes messages.
  19. Prepares requisitions and submits repair requests.
  20. Assists with student orientation and registration process during registration periods.
  21. Assists Director of Student Services with matters relating to advising.
  22. Maintains and distributes stock of student ID cards, and related supplies.
  23. Performs related duties as assigned

Skills Required

Proficiency in computer operations; word-processing and spreadsheet and data base applications; calculator, office machines and copier systems; typing/data entry; sound oral and written communication skills; office management and work-flow administration. Ability to work in a diverse, multi-cultural environment. Ability to read, comprehend and use the English language sufficiently in order to understand and deliver written and verbal information.  Ability to work with and lead others to coordinate large events.

Required License/ Certification

Valid Arizona driver's license


Initial salary range of $14.71 to $17.95 per hour, depending on education and experience.

Closing Date

August 22, 2018

Position Availability

August 27, 2018

Application Information:
  • Forward a cover letter (which outlines how you meet the qualifications listed above)
  • Résumé including dates of employment
  • Copies of transcripts with Degree(s) posted
  • A list of five current professional references with contact information including phone numbers.
You may submit your application two ways:
  • By postal mail to:
ATTN: Human Resources Department
Northland Pioneer College                                                                                    Job application button
PO Box 610

Holbrook, AZ 86025-0610
  • By internet. Clicking on the "Submit Your Application Online" button to the right.
Please be sure to upload your documents as file attachments for all required
application materials.
We accept PDF files and Word documents.
*** Please DO NOT COPY AND PASTE your application materials
into the e-mail links on this site.***

Submission of ALL required application materials is the responsibility of the applicant.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required verification document upon hire.

Human Resources: (928) 524-7473 or send an e-mail.

Please DO NOT COPY AND PASTE your application materials into the e-mail link above.

Northland Pioneer College does not discriminate on the basis of race, color, national origin, religion, marital status, gender, age or disability in admission or access to, or treatment or employment in its educational programs or activities. District grievance procedures will be followed for compliance with Title IX and Section 504 requirements. The Affirmative Action Compliance Officer is the Director of Human Resources, 2251 E. Navajo Blvd., Holbrook, AZ 86025, (928) 524-7471. The Section 504 Compliance Officer is the Coordinator of Disability Resources and Access, 1001 W. Deuce of Clubs, Show Low, AZ 85901, (800) 266-7845. The lack of English language skills will not be a barrier to admission and participation in vocational education programs.

Submit Your Job Application

Complete the biographical information, select an employment opportunity, and attach your cover letter, résumé, five references and transcripts or credentials as documents or Adobe PDFs. (Individual attachments cannot exceed 3 MB.)

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